Stock per warehouse
Create as many warehouses as you need, set one as the default, and transfer stock between them when it moves.
Inventory management
Stock That Matches Your Documents
Track stock per warehouse, transfer it between them, and let FIFO valuation recompute automatically whenever a document is corrected or entered late.
- Stock tracked per warehouse, with transfers between warehouses and a default warehouse
- FIFO valuation, recomputed with every movement, even after the fact
- Stock moves with invoices, credit notes, and expenses; manual only for stock takes, write-offs, and transfers
How it works
Stock moves along with your documents
There's no separate ledger to reconcile — stock follows the documents you already issue.
Stock follows your documents
Issuing an invoice reduces stock, a credit note returns it, and an expense increases it, without a separate movement to enter.
Manual movements for the honest cases
Use a manual stock movement for stock takes, write-offs, and transfers between warehouses, so stock always reconciles with the books.
FIFO valuation, always correct
Valuation is recomputed by replaying movements under FIFO, so a corrected or back-dated document produces the right cost, not a drifting running total.
Catalog and reporting
From starting stock to a year-end export
Items carry what you need at the point of invoicing, and stock is exportable as of any date you choose.
SKU, barcode, and purchase price
Every item can carry its own SKU, barcode (EAN/GTIN), and purchase price.
Starting stock import
Import starting stock together with the items import (CSV or XLSX); matching by SKU updates existing items instead of duplicating them.
Current stock while invoicing
Each invoice line shows current stock for that item, and a typed line can be saved straight to the catalog.
Export inventory as of any date
Export the stock and its value as of a chosen day in a few clicks, exactly what accountants ask for at year end.
Part of the Pro plan
Turn inventory on in settings
Inventory management questions
What businesses ask before turning inventory on.
Is stock tracked per warehouse?
Yes. Create as many warehouses as you need, set one as the default, and transfer stock between them whenever it moves.
How is stock valued?
With FIFO. Valuation is recomputed with every movement, so a corrected or back-dated document produces the right cost.
What changes stock automatically?
Issuing an invoice reduces stock, a credit note returns it, and an expense increases it. You only move stock manually for stock takes, write-offs, and transfers between warehouses.
How do I get my starting stock into Apollo?
Import it together with the items import in CSV or XLSX; matching happens by SKU, so existing items are updated rather than duplicated.
Can I get stock and its value as of a past date?
Yes. Export inventory as of any date you choose, for example for year end.
Which plan includes inventory management?
The Pro plan. Each business entity turns it on separately, in settings.
Inventory management
Stock that matches the books
Turn inventory on in settings and let every invoice, credit note, and expense keep it correct for you.