All features
A complete feature list for invoicing, e-invoicing, payments, and accounting exports
Everything Apollo does, in one checklist: everyday documents, payment follow-up, recurring billing, e-commerce, accounting exports, and local compliance where supported.
- 8 topic areas
- 50+ checklist items
- One workspace
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Invoices and core business documents
From the first quote to the final invoice and any corrections.
Invoices, quotes, advance invoices, credit notes, and delivery notes in one workflow
Draft documents before final numbering
Quote-to-invoice conversion without duplicate typing
Preview before sending or issuing a document
Linked documents and document history
Proforma invoices alongside quotes and advance invoices
Duplicate any existing document to start a new one faster
Customers, items, and document preparation
Reuse customer and item data instead of typing the same details again.
Customer database with search, filters, and status overview
Item and service catalog with prices, units, and taxes
Reuse of existing customer and document data
Discounts, quantities, service dates, and structured line items
Multiple document languages and foreign currencies
Import items from a CSV or XLSX file
Inventory by warehouse with FIFO valuation (Pro plan)
Payments, PDF, and delivery
Documents that look good, reach your customers, and show clearly when they're paid.
Professional PDF document templates with branding controls
Email sending from Apollo with reusable templates
Send invoices and payment reminders from a verified email address on your own domain
Tracking for open, partially paid, and paid invoices
Automatic overdue reminders and manual reminders, each one recorded on the invoice
Support for multiple payment methods and payment notes
QR payment support where available
152 supported currencies with automatically converted document totals
Document language independent of your interface language
Choose the PDF language separately for each email you send
Units / Brands under one legal entity
Run several brands under one company, without setting up separate legal entities. Each brand can have its own look, contact details, payment account, and defaults.
Separate branding, logos, signatures, and document colors per unit / brand
Different addresses, email details, and payment accounts per unit / brand
Unit-specific document defaults and email defaults
Select a unit / brand directly when creating invoices and related documents
Assign supported e-commerce integrations to a specific unit / brand
Keep one legal entity while presenting the right operating brand on documents
Accounting exports and reporting
Clean data for your accountant, your reports, and your purchases.
Exports by period in PDF, XML, Excel/CSV, and other accounting formats
QuickBooks Online-ready CSV export of issued invoices, credit notes, and expenses
Revenue, customer, and document reporting
Revenue and expense reports broken down by financial category
Suppliers and incoming purchase documents
Scan supplier invoices and receipts into expenses
Attachments on incoming documents
Activity history for important actions
Bulk PDF export for a full period at once
Compliance and e-invoicing
Compliance stays part of your normal invoicing, not a separate admin job.
Country-specific tax workflows in supported markets
FatturaPA electronic invoicing support with sending through the Sistema di Interscambio (SdI)
VAT handling, exemptions, and reverse charge
Market-specific settings and exports where supported
Automation, recurring billing, and e-commerce
Less manual work for repeat invoices and online orders.
Recurring invoices with daily, weekly, monthly, or yearly schedules
Automatic sending for recurring documents
Shopify, WooCommerce and custom store integrations
Stripe App that turns Stripe payments into invoices
Zapier workflows that create invoices and quotes
AI assistants over MCP (such as Claude Desktop, Claude Code, and Cursor) that answer questions about your customers and documents
Order import and conversion into invoices
Automatic reissue flows where supported
Team access, mobile use, and reliability
Apollo works the way your team does: together, on the move, and reliably every day.
Multiple users with access permissions
Manage multiple businesses from one account
Mobile app support for invoicing on the go
Receipt and mobile POS workflows where supported
iPhone and iPad register with open tables, daily takings, and staff switching by PIN
SumUp card payments at the iOS register (requires a SumUp merchant account; availability depends on country and device)
Scheduled backups and reliable cloud hosting
Live support, with faster help on higher plans
Passkey and biometric sign-in for the web app
Sign in with Google
Two-factor sign-in with an authenticator app, which you can require for your whole team
EU-hosted infrastructure, a published Data Processing Agreement (DPA), and a public status page
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